When tracking your finances, it’s a best practice to keep them organized by account. Premium and Pro users have the ability to add a manually tracked account for any transactions that they manually enter or import via the CSV Import feature.
This feature can only be accessed from the web app and does not apply to transactions that have been automatically pulled in from a linked account.
Types of Manually Tracked Accounts
When creating Manually Tracked Accounts, there’s a few different account types you can choose from. These options vary depending on whether you’re a Premium subscriber or Pro subscriber.
Premium Subscribers
When creating Manually Tracked Accounts, there are 2 different accounts types that Premium subscribers can choose from:
Bank Account
You should select this option if the account you’re importing or manually entering transactions from is a bank account.
Credit Card
You should select this option if the account you’re importing or manually entering transactions from is a credit card.
Pro Subscribers
When creating Manually Tracked Accounts, there are 4 different account types that Pro users can choose from:
Bank Account
You should select this option for dedicated business bank accounts. Tracking an account as a ‘Bank Account’ will create an asset account for it in the Chart of Accounts and track the balance of that account in your Chart of Account, General Ledger, and Balance Sheet.
Credit Card
You should select this option for dedicated business credit cards. Tracking an account as a ‘Credit Card’ will create a liability account for it in the Chart of Accounts and track the balance of that account in your Chart of Account, General Ledger, and Balance Sheet.
Personal Bank Account
You should select this option if you’re importing or manually entering business transactions that went through your personal bank account. Any transactions associated with a ‘Personal Bank Account’ are reflected in the Equity section of the Chart of Accounts and Balance Sheet as an Owner’s Draw/Member’s Draw/Partner’s Draw/Shareholder Distributions/Shareholder Loans. By not tracking your personal bank account as a regular ‘Bank Account’, it won’t be reflected as an asset account in your Chart of Account, General Ledger, and Balance Sheet.
Personal Credit Card
You should select this option if you’re importing or manually entering business transactions that went through your personal credit card. Any transactions associated with a ‘Personal Credit Card’ are reflected in the Equity section of the Chart of Accounts and Balance Sheet as an Owner’s Draw/Member’s Draw/Partner’s Draw/Shareholder Distributions/Shareholder Loans. By not tracking your personal credit card account as a regular ‘Credit Card’, it won’t be reflected as a liability account in your Chart of Account, General Ledger, and Balance Sheet.
The Equity account that your Personal Bank Accounts and Personal Credit Cards map to differs depending on your entity type: Owner’s Draw for sole proprietorships, Member’s Draw for LLCs, Partner’s Draw for LLPs, Shareholder Distributions for S Corps, and Shareholder Loans for C Corps.
To add a manually tracked account while manually entering a transaction
Navigate to the Income/Expenses Dashboard (Premium) or Transactions Dashboard (Pro) on the left side of the screen
Select a manually entered or imported transaction
Click the ‘Bank Account’ field
Click ‘+ New Bank Account’
Enter the Account Name, last 4 digits of the account, and type
Click ‘Save’
To add a manually tracked account from your Settings
Click the gear icon in the top right corner to open Settings
Select ‘Banks & Integrations’
Click ‘+ Add Bank Account’ under ‘Manually Tracked Accounts’
Enter the Account Name, last 4 digits of the account, and type
Click ‘Save’
To manually enter a transaction and tag it to a manually tracked account
Once you’ve added a manually tracked account, you can assign other manually entered or imported transactions to that account. To do so, just select that account when manually entering or importing transactions from a CSV.