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Best Practices Guide
Best Practices Guide
Updated over a week ago

Whether you’re a new user or an existing user just wanting to use Hurdlr more effectively, the tips outlined here can help you save time, money, and headache on your business finances and taxes.

Income/Expense Tracking

Link your banks/credit cards to stay on top of your finance tracking

Linking the bank accounts and credit cards that you use for your business lets you automatically track your finances, ensuring you capture all of your possible deductions and can stay up-to-date on your finances. Follow the steps here to link your bank or credit card.

Stay on top of tagging your transactions

If you’ve linked your bank or credit card, we recommend tagging your transactions regularly (either as they pull into your Hurdlr account, a weekly basis, or some other regular interval). Untagged transactions aren’t reflected in any of your reports, tax estimates, or totals, so to ensure this information is up-to-date, you’ll want to stay on top of tagging them.Check out our FAQ here to learn more about tagging transactions.

Bulk tagging transactions

Hurdlr allows you to tag multiple transactions at once, making this action more time-efficient. This feature is helpful when you have multiple transactions that you need to tag as Business or Personal. Instead of tagging them one-by-one, you can tag all the Business or all the Personal transactions at once. To learn more about this feature, click here.

Income/expense rules

While Hurdlr automatically tracks your finances by pulling transactions directly from your bank, you can take this a step further with Income Rules and Expense Rules, which help to automate the tagging of your transactions. This is a great time-saving feature as all of your transactions matching the rules you set will automatically be tagged according to the rule.

Click here to learn how to create Income Rules.

Click here to learn how to create Expense Rules.

Mileage Tracking

Ensure mileage settings are optimal

If you decide to take advantage of the automatic mileage tracker, first ensure that you have the most optimal settings for tracking. It is important to check these settings beforehand to make sure the tracker will be able to run and track all of your mileage. You can double check these settings in our FAQ here.

If you are an Android user, you’ll also want to double check the settings outlined here for your specific type of device.

Stay on top of tagging your trips

If you’re using the automatic mileage tracker, a good practice is to tag the trips regularly (either as they pull into your Hurdlr account, a weekly basis, or some other regular interval). This ensures that you remember the trips, so you can categorize it appropriately and don’t miss out on any business mileage deductions. , so as to not forget any.

Follow the steps outlined here to learn more about tagging mileage.

Bulk tagging trips

If your drives pile up and you need to catch up on tagging them, there is a faster way! Hurdlr offers the ability to speed tagging feature in order to save you time when tagging your automatically tracked trips. This feature allows you to select multiple drives at once, then tag them all as either Business or Personal. Follow the steps here to bulk tag your trips.

Mileage rules

While Hurdlr automatically tracks your trips, you can take this one step further with Mileage Rules, which you can set up to automatically tag certain trips for you. This will save you time from having to manually tag every single drive you take. Click here to learn how to set up and use Mileage Rules.

Favorite locations

The Favorite Locations feature lets you name addresses that you drive to often, making it easy to identify and tag your drives as Business or Personal. You can also set custom Mileage Rules for your Favorite Locations. Learn more about setting Favorite Locations here.

Tax Tracking

Set up your tax profile

It is important to set up your Tax Profile after signing up for Hurdlr. Doing so will help you get the most accurate tax estimates.

If you are a US user, click here to learn more about setting up your Tax Profile.

If you are a Canadian user, click here to learn more setting up your Tax Profile.

Tracking quarterly tax payments

Typically, the IRS requires self-employed taxpayers to make estimated tax payments each quarter throughout the year if they expect to owe more than $1,000 in taxes after subtracting withholdings from a W-2 job, plus tax credits. To help you see your outstanding tax obligation, we recommend tracking your quarterly tax payments in Hurdlr. That way you can easily see how much you’ve already paid versus how much you’re still projected to owe. You can follow the steps here to track your quarterly tax payments.


Monthly automated reports

Hurdlr recommends enabling this reporting feature to automatically receive a monthly report of all the data you’re tracking in Hurdlr. The Automated Monthly Report includes all of the income, expenses, and mileage that you have tagged in Hurdlr. Learn how to enable the Automated Monthly Report here.

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